Even the best installation means nothing without the paperwork.
When a cladding replacement is complete, the OC, insurer, and certifier need to be confident the works were carried out correctly — and that confidence comes from documentation.
At Atomic Projects, QA documentation and fire engineer coordination isn’t an afterthought — it’s built into our delivery process from day one. We treat the compliance package as a deliverable in its own right, not a box-ticking exercise at the end of the job.
1. What’s in the QA Package
At project completion, you receive:
- Product compliance certificates — confirming installed cladding meets NCC fire performance requirements
- Inspection and Test Plan (ITP) — with hold point records, sign-offs, and witness sheets
- Non-conformance register — all NCRs raised, actioned, and closed
- Fire engineer correspondence — including the final sign-off letter or compliance report
- Photographic records — substrate condition, cavity installation, flashings, and as-built facade by zone
- Maintenance manual — cleaning, inspection, and maintenance requirements for the installed system
2. Fire Engineer Coordination
We manage the fire engineer relationship from specification stage through to sign-off:
- Coordinate product selection against fire engineer’s specified group classification
- Arrange site visits at mandatory ITP hold points
- Provide RFI responses and shop drawing submissions for review
- Manage deficiency notices and close-out requirements
- Obtain the final compliance letter required for certifier sign-off
3. ITP Hold Points
Our ITP defines mandatory hold points where the fire engineer or superintendent must sign off before works proceed:
- Hold Point 1 — Substrate inspection (after panel removal)
- Hold Point 2 — Cavity barrier installation (before sarking)
- Hold Point 3 — Sarking and flashing installation (before panels)
- Hold Point 4 — Final facade inspection (before scaffold removal)
Witness points are also defined for ongoing activities like sealant application and fixing installation.
4. Why This Matters for Insurance Reinstatement
Major Australian building insurers require evidence of compliant cladding replacement before reinstating cover. Our QA package is structured to provide this evidence in the format insurers expect — without the OC needing to chase individual documents from multiple parties.
5. Why Atomic Projects
With Atomic Projects, you get one clean package, delivered on time, with every detail documented for compliance.
Frequently Asked Questions
What documents does the OC typically need at completion of a cladding replacement?
Most insurers and certifiers require: product compliance certificates confirming the installed cladding meets NCC fire performance requirements; ITP records with hold point sign-offs; a fire engineer’s letter of compliance; photographic records of substrate, cavity, and interface details; and a maintenance manual. We compile all of this into a single handover package.
Does the fire engineer need to be on-site during installation?
Not for every phase, but key hold points — typically substrate inspection, cavity barrier installation, and final facade inspection — require either a fire engineer site visit or documented evidence reviewed remotely. We manage these hold points through our ITP and give advance notice so there are no delays to programme.
What happens if non-conformances are identified during the QA process?
Non-conformances are raised via a formal NCR (non-conformance report) and must be closed out before the hold point is released. We track all NCRs in our project management system and provide the OC with weekly status updates. Our internal QA discipline means non-conformances are rare, but every issue is documented and rectified with full traceability.
Can Atomic Projects provide QA documentation for a cladding project managed by another builder?
In limited circumstances yes. However, we typically recommend engaging us for the full installation scope, as ITP integrity is strongest when the documenting party also owns the quality of the physical works.
Will the QA documentation satisfy our insurer’s requirements for reinstating building cover?
In most cases, yes. Our QA packages are structured to meet the evidentiary requirements of major Australian building insurers following cladding remediation. We recommend sharing the package with the insurer’s assessor early in the process so any specific requirements can be incorporated before final handover.
